Just another WordPress site

Author: SunN

  • Bethany’s Shift Swap Process

    Who is eligible?

    Full and part-time Bethany employees.

    Note: Shifts cannot be swapped with casual employees.

    What kind of shifts can be swapped?

    Only permanent shifts within 2 pay periods (4 weeks) of each. Pickup (relief) shifts cannot be swapped.

    Are there any other restrictions?

    • Shift swaps are limited to a single location (Care Centre).
    • Employees must be qualified to work on the other unit if swap occurs between units.
    • A completed and signed Shift Swap form must be submitted to the Central Scheduling Office at least 2 business days (Monday-Friday) before the 1st swapped shift.
    • The swap cannot create a double-shift for either employee.
    • If the shift swap results in an overtime situation for an employee, the employee agrees to waive their overtime pay.

    Please ensure that the Shift Swap form is completely filled out including the following:

    • first and last name
    • home unit
    • both parties signatures
    • dates in full (both submitted date and requested dates)
    • start and end time of shifts
    • job title
    • employment status (full-time or part-time)

    Forms not filled out to completion will not be considered and will be returned.

    A copy of the shift swap form can be found here as well as on Policy Tech.

  • Project Shift

    Beginning this month, Operations, Human Resources, Payroll and Information Technology will start work on an 18 month project to introduce a new modern electronic and paperless scheduling and timekeeping system known as Kronos Workforce Central. We are calling this Project Shift

    iphone-appandroid-appWhat does this mean for you?

    • Instead of signing a paper attendance flow sheet each day, hourly employees will confirm their attendance via a Kronos InTouch device
    • Hourly employees will be able to access their work schedule from their phone or any computer
    • All employees will be able to submit time off requests electronically and are able to access bank time information from their phone or any computer
    • Based upon preferences, we will be able to contact hourly employees for relief shift opportunities by phone, email, or text


    When is this happening?

    We are piloting this new system at Bethany CollegeSide and Sylvan Lake next summer (2017) and then will begin rolling out the system at other Care Centre’s.

    Why we are changing?

    Our current scheduling and timekeeping system (ESP) was first introduced to Bethany over 20 years ago. With a new tool it will help us:

    • Schedule employees more efficiently, while continuing our commitment to pay employees accurately
    • Reduce or eliminate paper
    • Provide employees with real-time access to schedule and bank information
    • Provide managers with real-time access to review and approve overtime and employee time off requests
    • Offer new ways for employees and schedulers to communicate about available work opportunities

    Next steps

    • We will keep you up to date about the rollout across Bethany
    • Email shift@bethanyseniors.com about any questions you may have about Project Shift
    • Give us constructive feedback about what we can do to make the transition easier for you

    Thank you for helping us make this important organizational transformation!